The first line of defense in data security is the informed behavior of personnel, who play a significant role in ensuring the security of all data, regardless of format. Such behaviors include those listed in this section as well as any additional requirements specified in the employee handbook, specific security processes, and other applicable codes of conduct.
All employees and contractors must attend the WeGroup security training program, offered at least twice annually, to inform all users of the requirements of this Policy.
It is the responsibility of all personnel to take positive action to maintain physical security. Challenge any unrecognized person present in a restricted office location. Any challenged person who does not respond appropriately should be immediately reported to supervisory staff and the security team. All visitors to WeGroup offices must be registered as such or accompanied by a WeGroup employee.
Personnel should maintain workspaces clear of sensitive or confidential material and take care to clear workspaces of such material at the end of each workday.
Unattended devices must be locked. All devices will have an automatic screen lock function set to automatically activate upon no more than fifteen minutes of inactivity.
Systems are to be used for business purposes in serving the interests of the company, and of our clients and partners in the course of normal business operations. Personnel are responsible for exercising good judgment regarding the reasonableness of personal use of systems. Only WeGroup-managed hardware and software is permitted to be connected to or installed on corporate equipment or networks and used to access WeGroup data. WeGroup-managed hardware and software includes those either owned by WeGroup or owned by WeGroup personnel but enrolled in a WeGroup device management system. Only software that has been approved for corporate use by WeGroup may be installed on corporate equipment. All personnel must read and understand the list of prohibited activities outlined in this Policy. Modifications or configuration changes are not permitted without explicit written consent by the WeGroup security team.
Use of removable media such as USB drives is prohibited. Personnel may not configure work devices to make backups or copies of data outside corporate policies. Instead, personnel are expected to operate primarily “in the cloud” and treat local storage on computing devices as ephemeral. WeGroup data must be saved to company-approved secure cloud storage (e.g. Google Docs) to ensure that even in the event of a corporate device being lost, stolen, or damaged, such artifacts will be immediately recoverable on a replacement device.
The following activities are prohibited. Under certain conditions and with the explicit written consent of the security team, personnel may be exempted from certain of these restrictions during the course of their legitimate job responsibilities (e.g. planned penetration testing, systems administration staff may have a need to disable the network access of a host if that host is disrupting production services).
The list below is by no means exhaustive, but attempts to provide a framework for activities which fall into the category of unacceptable use.
means a small file placed by our website on your computer or device when you visit certain parts of our website and/or when you use certain features of our website. Cookies generally do not contain information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.
means the relevant provisions of EU Directive 2002/58on Privacy and Electronic Communications 2002 (“E-Privacy Directive”) and of EU Regulation 2016/679 General DataProtection Regulation (“GDPR”).
means any data relating to an identifiable person that can be identified, directly or indirectly, by those data, as defined in GDPR; and
refers to WeGroup, a public limited company registered in Belgium under company number 0680.957.816, the registered address of which is Bomastraat 12a, 9000 Ghent.
Our website and services are offered and managed by WeGroup NV. We are registered in Belgium under registration number 0680.957.816, and our registered office is located at Bomastraat 12a in Ghent.
You can contact us:
(a) by post to the above postal address;
(b) via the contact form on our website;
(c) by telephone, on +32 92 27 93 02; or
(d) by email, through email@example.com
For more specific details about the cookies we use, please refer to Section 4. All cookies used by our website are used in accordance with current cookie legislation. We may use some or all of the types of cookies listed below. For more specific details about the cookies we use, please refer to Section 4.
A cookie falls into this category if it is essential for the operation of our website, supporting functions such as setting your privacy preferences, logging in, your shopping cart, payment transactions or filling in forms. In other words, these cookies are used to enable the website to function and they cannot be disabled in our systems. They are usually only set in response to actions you have taken.
It is important for us to understand how you use our website, for example, how efficiently you can navigate and what functions you use. These cookies allow us to track visits and traffic so that we can measure and improve the performance of our website. They help us know which pages are the most popular and the least popular and how visitors move around the website. Analytical cookies allow us to collect this information and help us improve our website and your experience of it.
These cookies record analytical (anonymous) information about how you visit the website, with a view to improving the website and the user experience, but also to be able to advertise in a more targeted manner.
Each of the above types of cookie can be a persistent cookie. Persistent cookies are cookies that remain on your computer or device for a predetermined period of time and are activated each time you visit our website.
Each of the above types of cookie can be a session cookie. Session cookies are temporary and only remain on your computer or device from the time you visit our website until you close your browser. Session cookies are deleted when you close your browser.
The following first-party cookies may be placed on your computer or device:
This cookie is set by our website itself, to keep track of your choice of language in order to further optimise ease of use.
_tawkuuid, _ga, _gid, _cfduid, ss, tawkUUID
WeGroup uses Tawk.to within their platform to providea live chat with the support team.
The following third-party cookies may be placed on your computer or device:
DoubleClick is a cookie placed by Google for targeted advertisement.
optimizelyEndUserId, sid, uid, _cfruid
Medium is used to share blogs and news articles.
Our website makes use of analytical services. Analysis of the website refers to a range of tools used to collect and analyse anonymous usage information so that we can better understand how our website is used. This, in turn, enables us to improve our website and the services offered through it. You do not need to allow us to use these cookies because the use of analytical cookies does not pose any risk to your privacy or your secure use of our website. They enable us to continuously improve our website, making it a better and more useful experience for you.
The analytical services used by our website include the following cookies:
_ga, _gat_gtag_UA_123265168_1, _gid, collect
WeGroup uses Google Analytics to see how many, when and which pages someone visits on our website.
1 day - 2 years
LogRocket makes it possible to gain a better understanding of how a user uses our website so that we can optimise the user experience.
Before cookies are placed on your computer or device, you shall see a pop-up or banner asking for your consent to set these cookies. By giving your consent to the placing of cookies, you enable us to provide you with the best experience and service possible. You can, if you wish, refuse consent to place cookies, unless these cookies are strictly necessary. However, certain features of our website may not function fully or properly. You have the option of allowing and/or refusing various categories of cookies that we use.
In addition to the above-mentioned controls we offer, you can choose to enable or disable cookies in your internet browser. Most internet browsers also allow you to choose whether you want to disable all cookies or only third-party cookies. By default, most internet browsers accept cookies, but this can be changed. For more information, see the help menu of your web browser or the documentation provided with your device.
The following links provide instructions on how to manage cookies in all common browsers:
Some rights are complex and not all details are included here. Therefore, please read the relevant provisions and guidelines of supervisory authorities for a full explanation of these rights.
Your main rights under the GDPR are:
a. right of access;
b. right to correction;
c. right to erasure (to be forgotten);
d. right to restrict processing;
e. right to object to processing;
f. right to data portability;
g. right to lodge a complaint with a supervisory authority; and
h. right to withdraw your consent.